Coronavirus (Covid-19) update

In response to the Covid-19 pandemic we have put in place a number of changes to ensure a safe, healthy and welcoming campus environment, whether you are a student, visitor or member of staff.

The College aims to follow best practice in terms of restricting transmission of Covid-19. Our Coronavirus (Covid-19) Health And Safety Management Policy sets out the framework for how we are intending to ensure a safe environment on campus. We will keep this policy under review in line with changing Government advice and guidelines and update our policy accordingly.

Rule of six

The current Government legislation allows for an exemption to the ‘rule of six’ for educational establishments and purposes. This is because we have put in place measures to prevent the possible spread of the SARS-COV-2 virus. As such, the College has appropriate policies, risk assessments and guidance to make it Covid-secure. All students attending courses will receive prior information and guidance. All our teaching spaces have been risk assessed and suitable measures put in place where required including the wearing of protection when needed. Once at the College further information will be given to you by our staff and your course tutor.

Cleaning and hygiene

Access to good hygiene facilities has been increased and sanitising stations installed where required. Our staff have received extra training and the frequency of washroom checks and cleaning has also increased. Workshop and studio spaces are subject to a thorough clean in-between courses. College tools will be quarantined, cleaned and sanitised and hard surfaces cleaned and sanitised.

We ask that all students wash their hands regularly, and use the hand sanitising stations when entering and leaving common areas.

Face coverings and Personal Protective Equipment (PPE)

Students and staff must wear face coverings in areas where social distancing may be compromised, such when entering the College, in corridors and in washrooms. They may be removed when you are in the workshops where social distancing measures are in place.

Because of the nature of some short courses PPE may still need to be worn. Each short course is different but where appropriate the College will supply such items as masks, face shields and disposable gloves.

Workshops, studios and teaching facilities

To ensure social distancing the layout and use of some workshops and studios have been changed. We have introduced one way systems for access where possible and visitor access to workshops and studios will be limited. Students and staff are required to wear face coverings in communal areas such as on entry to the College, in the corridors, washrooms and Craft Shop, but not in the workshops and studios where distancing measures are in place. New cleaning regimes have been introduced for shared tools and machinery. Workshops and studios might also have to be closed out of teaching hours for regular thorough cleaning. 

Short course student numbers have been reduced where necessary to allow social distancing. The course materials provided will be handled and packaged adhering to strict hygiene procedures.

Induction, shared units and lectures

General College inductions are being delivered through the VLE, Canvas whilst programme and workshop/studio inductions will be delivered face-to-face in the workshop or studio. Lecture based content will be delivered, where possible, digitally, supplemented by small group seminars in order to comply with current social distancing requirements. Some visiting lecturers will also be delivering lectures and seminars/tutorials digitally. It is our aim that practice based delivery and demonstrations will be delivered face to face as usual but at a safe distance, which may necessitate some changes. The number of students at one time within small spaces such as the Science Lab will be limited. This will mean that timetabling of these facilities will be stricter than in previous years.

Trips and visits

The College continues to monitor travel advice from the Foreign and Commonwealth Office with regards to any international travel. At this time, and in line with the College’s Coronavirus (Covid-19) Health And Safety Management Policy, all international travel which includes study trips and visits have been suspended. In order to comply with current opening restrictions as well as social distancing, trips and visits within the UK will be postponed and we will aim to recommence these in the second semester providing government and scientific advice supports this.

Work-based learning

Where students are required to undertake work-based learning or placements as part of their programme, we will work closely with providers to ensure a safe working environment. Where work-based learning is not feasible, alternative arrangements for College based activities will be made. International placements will only be considered by exception.

Access to resources

Digital library resources remain available to all students on award-bearing courses and staff are working to increase the digital collection. A “click and collect” service has been introduced to enable access to physical items. Returned items will be quarantined and access to library and reading room spaces are restricted. Staff will continue to offer a remote online enquiry service.

IT Suite: To maintain social distancing the number of workstations has reduced. There will be regular cleaning and sanitising of the room and equipment.

Accommodation

Changes have been introduced in accommodation for students on award-bearing courses including arrangements for accessing kitchens and common rooms. Groups of no more than six students will be allowed to gather inside or outside of accommodation blocks and at this time guests are not allowed in student accommodation. More information on the changes to accommodation arrangements can be found in the Accommodation Handbook and on notice boards within each Student Annex.

For Short Course students staying on site all rooms will be subject to cleaning using recommended materials and sanitising in between occupancies. If you are booked on to a short course for more than three days, you will also have the option of a room service mid-week.

Catering

Our catering facilities have been risk assessed and adapted for our students safety. We have changed how we prepare and serve meals as well as manage access to shared facilities such as the cafeteria and bar area. Our revised meal service includes separate seating times, and your choices will be brought to you.

At this time the bar and restauarant are not open to College Friends. Please continue to enjoy refreshments and meals at the Gardens restaurant. 

Other facilities

Craft Shop/Gardens Shop/West Dean Stores: As per Government guidelines please wear a mask or face covering. There will be clear signage and information where needed.

NHS Test and Trace

The College and Gardens are supporting the NHS Test and Trace service. This requires that the names and telephone numbers of students and visitors are kept for 21 days, and made available if requested to help isolate the spread of Covid-19.

For health advice, please visit NHS.uk
For the government's latest updates please visit Gov.uk/coronavirus